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HIC ORGANIZATIONAL STRUCTURE
Context and Background
&
Philosophy, Principles and Objectives
April 1997
1. Context
The policies of modernization, support and promotion of the
so-called free market, and economic globalization, are implying not
only a high social cost, but are also canceling rights achieved
through the struggles of the people and closing spaces of individual
and collective freedom that previously allowed the people to
themselves resolve the satisfaction of their basic needs.
Authoritarianism, the centralization of decision-making, and the
abandonment by governments of their responsibilities to society have
been key factors of this process, which has provoked the growing
[divergence] between the "development” project—imposed by minority
sectors linked to economic and political powers—and the real world
in which the majority of the world's inhabitants live.
HIC develops its work within this context, oriented by precise
objectives and by a clear policy that defines its commitment with
the social groups that aim to obtain a shelter or more dignified
habitat conditions.
2. Background
In the perspective of the plural world and the different working
styles and levels of development of our regional networks and
principal programs, the HIC structure in place since 1987 has
maintained organizational forms that, even though they operated in a
very decentralized manner, still reproduced formal [decision-making
structures] that seldom represented the work carried out.
In response to the growth of our activity and the sharpening of
the global trends pointed out [above], the 1993 HIC General
Assembly, which met in Manila, the Philippines, adopted the decision
to call for a new review of our principles, operation criteria and
organizational structure.
Through the direction of the Board and under the coordination of
the extended Executive Committee, several meetings and internal
consultations were carried out between late 1993 and late 1996 which
led us to undertake a profound revision of the philosophy that
guides us and the principles that orient both our external activity
and our internal operation. Based on this process of group
reflection, a series of organizational objectives and guidelines was
prepared
orient the revision of the HIC structure. Based on those
guidelines, a new structure proposal was developed that, in addition
to reflecting more transparently the values and principles that
orient us, was able to respond more effectively to the challenges we
currently confront.
Before the legal establishment of the new structure, many of the
proposed changes were put into practice with good results. The best
ways to incorporate organizational practices and new initiatives
developing within many of the regional and thematic bodies were also
studied.
Finally, in the Board meetings held in Valle de Bravo, Mexico in
October 1996, the final organizational proposal was prepared, and
the recommendation of the Board to proceed with the presentation of
the proposed Constitutional amendments to the following General
Assembly for its consideration was approved by the Assembly held in
Mexico City, on 29 October 1996.
The results of this process and the proposed new structure are
presented below.
3.
Philosophy, Principles and Objectives
3.1. Values and Principles
The linkage of the group of bodies that forms the Coalition
should be based on sets of principles, values and objectives known
and shared by its members. The Coalition aims to be a decentralized
structure, prioritizing substance over form, and emphasizing
autonomy, freedom, and flexibility over undue bureaucracy,
hierarchies and rigid controls.
The following shared values and principles have been identified:
- A place to live is as basic a human need as food and clothing.
The lack of any of these, or precarious conditions in their
satisfaction, deprives human beings of a life in peace and
dignity. Physical and psychological health, and even life itself,
depend on the possibility of individuals and families to use and
enjoy a secure place to live.
- Human beings, as all species, have a right to a habitat on
earth. The human right to a place to live is an inalienable right.
- Land is our common heritage. It is a limited resource not
capable of being increased, and should not be subject to market
forces, but rather utilized for the common good. Human societies
should regulate land for the proper and equitable use by their
people.
- Policies of modernization, promotion of the so-called free
market and economic globalization are closing the spaces that
previously allowed people themselves to satisfy their basic needs.
We want to protect and reopen those spaces.
- The new international economic order is controlled by the
transnationals that exercise their power through information flows
and decisions further and further removed from the concrete
interests of the communities they affect. Territorial strategies
in accordance with the particular places and cultures and with
social control of the resources must urgently be developed.
- The systems of human settlements management are in crisis and
we need to look for new models based on participatory democracy.
3.2 Organizational Principles
The operating structure of HIC should reflect and comply with the
following key principles adhered to by the Coalition. The principles
are focused on characteristics of a new democratic and participative
organizational model, while incorporating positive aspects of more
traditional organizational structures when appropriate.
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Effectiveness -administrates the complexity to gain in
effectiveness |
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Flexibility—moldable structures, open spaces
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Solidarity—network-building
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Trust—solidarity based, on confidence and guided by shared
principles and objectives |
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Complexity—accepts contradiction, cultural differences
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Responsiveness— -shaped by environment
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Accountability |
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Diversity—plurality
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Prudence—ideas + knowledge + action + reflection
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Devolution—multilateral information flow, especially returning
.knowledge to the base |
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Adaptiveness |
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Partnership |
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Autonomy |
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Transparency—open information flow, communication
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Accessibility |
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Gender equality |
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Stability |
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Legality |
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Equity |
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Efficiency. |
A number of other concepts to orient the operation of the
Coalition also were identified. The bodies that make up the
structure should be action-oriented and be coordinated by
motivational leadership based on the generation of ideas, creativity
and strong commitment. The structure should be multicentric, with
decentralized responsibility within a simple, flat organizational
model. The structure also should be self-regulating through
democratic and participative processes that carry out continuous
evaluation, including of concrete impacts. The structure should be
organic, in that it should mold to the environment and
circumstances, with a minimum of bureaucratic rules, standards and
procedures. While it is not a federation, the structure should be
based on a federative group of autonomous bodies that form the whole
3.3. Principles of Operation
The following principles should guide the operation of the
Coalition:
- The issues of the Coalition should come from poor communities
and disadvantaged peoples, and be channeled into action and mutual
information exchange.
- The Coalition should operate flexibly to give space to
people's initiatives. The Coalition should promote horizontal
relations, recognize efforts, and promote a modest attitude
letting everybody feel a part of the whole.
- The Coalition will build a structure that is participatory,
representative, democratic and accountable.
- The Coalition does not condone sexist or racist attitudes and
behaviors. It should aim to have at least a 60:40 ratio of gender
[affirming women's participation] in all its groups.
- The Coalition promotes the principle of transparency in all
its operations; the structure and operations of the various bodies
that form the Coalition shall be made know and available to all
others in the Coalition.
- We promote the principle of solidarity around these values in
the different parts of the Coalition. To do this we shall
intensively promote the attitude of mutual support and
synergy-building rather than individualism among all persons in
the Coalition.
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External policy: governments and
multilateral institutions Within the perspective
provided by these principles and objectives, our Coalition
works to compel fulfillment of the following demands presented
to the governments and multilateral institutions. These
challenges are the basis of our interaction with them.
i. Governments should recognize that the measures to
provide adequate housing for all have been incomplete and
unsuccessful,
ii. Governments should recognize that the population,
through different expressions of the civil society, has in
fact the greatest impact on the resolution of human
settlements and housing problems through its own various forms
of production and improvement of living conditions of houses
and cities.
iii. Governments should recognize the current environmental
and habitat crisis and declare a state of emergency to be
confronted together with the principal actors.
iv. Civil society expressions must be recognized as
contributions to dialogue and negotiation in all levels of
decision-making in housing and habitat development. The
housing sector must be fully democratized, with civil society
organizations as full counterparts in dialogue.
v. Governments and multilateral development agencies must
recognize that the structural adjustment measures and the
modernization and privatization policies that constitute the
first steps in the strategy of economic globalization, instead
of opening conditions that guarantee access to land and
adequate housing for all, are increasing the cost of shelter
production and closing spaces to peoples' initiatives, thus
increasing the shelter crisis and forcing more people to
resort to so-called "illegal" options to fulfill their housing
needs.
These demands present us with a series of considerations
and challenges for the integration of an organizational
structure that allows us effectively to promote changes toward
the reversal of the degenerative global trends. |
3.4. Organizational Objectives
Three fundamental elements for the revision of the HIC structure
are as follows:
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decentralization |
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construction of a coalition
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deepening spaces for personal and collective freedom
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The following objectives are proposed based on those elements:
- Achieve a profound decentralization of the initiatives,
management and steering of .the Coalition.
- Build, in consequence, a new associative structure
prioritizing substance over form: emphasizing autonomy, freedom
and flexibility over undue bureaucracy and hierarchies, norms, and
rigid controls.
- Establish democratic procedures for the functioning of the
different operational, support and steering bodies that make up
the structure of the Coalition, for the selection of their
coordinators, representatives and delegates and to ensure their
accountability towards their constituency and the organization as
a whole.
- Base the strategic linking of the group of bodies that form
the Coalition on sets of principles, objectives, strategies and
policies, broadly known and shared by its members.
- Establish operative coordination mechanisms among steering and
support bodies, permanent programs, projects and member
initiatives to guarantee unity of action, synergy and mutual
strengthening.
- Establish a minimum group of simple and precise guidelines
that guarantee equity in our internal relations, ensure
accountability, avoid conflicts, foment internal solidarity and
strengthen our efficiency and effectiveness.
3.5. Guidelines for the definition of the
HIC organizational structure
The new HIC structure is based on the following guidelines which
are grouped according to the six proposed objectives.
a) In relation to the first objective:
decentralization
i. Decentralization is a multilateral process:
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to decentralize only through the unilateral decision of the
center is contradictory;
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an important part of the decentralization initiative must come
from the broader base;
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genuine decentralization must also empower and mobilize more
of our constituency;
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the decentralization process is to be founded on the
initiatives, will, and capacity to do of those bodies and persons
in which functions, tasks and responsibilities will be assumed;
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decentralization should be towards persons capable of
demonstrating results.
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decentralization should not create dependencies but rather
empower all sides to in increase the potential of the organization
as a whole.
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decentralization should create the spaces necessary for groups
at the local, national, and international levels.
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ii. Decentralization makes the base grow without weakening the
center:
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the center should be strong to support the multiplicity of
programs and decentralized initiatives
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the center should be capable of managing the complexity, and
for that purpose should be able to rely on the necessary capable
personnel team, sufficient infrastructure, and adequate work
systems;
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in the decentralization process, the center (secretariat,
focal points, etc..) should progressively substitute its
responsibilities as director and direct executer for activities of
support, enabling, and promotion of the diverse programs, projects
and initiatives. |
iii. Each body is obliged to open its own decentralized space:
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the decentralization process does not end in the Committees
and Focal Points, but rather must reach all the levels and
initiatives.
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iv. In a decentralized structure, the central bodies (such as
the Secretariat, Focal Points, etc.) should maintain some form of
direct link with the grassroots processes and in project execution
to avoid their becoming mere bureaucracies. |
b) In relation to the second and third
objectives: associative structure and democratic procedures
i. The HIC structure should be based on the concrete activity
that it develops, and not in abstract and formal representations.
It's bases are:
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the regional processes,
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the thematic programs and campaigns that it carries out,
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the specific projects,
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the activities of the Committees and Working Groups,
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the concrete initiatives opened by its members within the HIC
framework. |
ii. The building of a Coalition can happen only if processes are
put into place that will instill confidence in the workings of HIC.
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This can be achieved through demonstrating concrete actions
and results, sharing information, and where possible creating
spaces for local representation in international global forums
such as at the UN.
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Confidence can also be achieved through openness and a
learning attitude that allow. for a diverse range of groups to
join in the building of HIC. |
iii. One of the main challenges facing the development and
effectiveness of an associative structure is the ability to oversee
communication and cross-facilitation among the range of activities
with which it is .involved.
iv. All activity recognized by the Coalition should have a
reference within the organizational structure:
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permanent bodies will represent the permanent work of the
Coalition;
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short-term bodies or representatives will represent
limited-term activities (temporary secretariat services, small
committees, short-term representatives, task forces, etc.)
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v. Once mature, the regional processes and permanent programs may
constitute autonomous bodies such as HIC Regions and Committees that
should:
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associate themselves to the Coalition as autonomous bodies;
have a permanent seat in the HIC directive bodies;
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name their representative(s) before the HIC directive bodies
in accordance with their own internal election process;
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have their own administrative and service office (regional or
thematic secretariat);
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have freedom of action and propose their own terms of
reference, annual plan of action and budget;
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secure their own operating funds with the necessary support of
the central entities (Executive Committee, Secretariat).
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communicate and interact with the different parts of HIC to
maintain and strengthen the potential of the organization.
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develop strategic contacts with other organizations whose work
may be related to housing and living conditions issues to
influence the mandates of these organizations. |
vi. The peoples' social processes that are significant in
different regions (movements, networks, fronts, dialog or exchange
groups) and that are linked to the activity of HIC may be
represented in the Board.
vii. Spontaneous initiatives related to the main concerns of HIC
should also influence the development of the HIC organizational
structure. This will allow HIC to respond to new manifestations of
realities.
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The temporary activities, such as international projects that
develop within the HIC framework, working groups, task forces, or
new initiatives of broad interest also may be invited to send a
representative to the Board meetings. |
viii. All bodies and representatives that integrate the HIC
structure should be accountable to their members and to the
Coalition as a whole.
ix. The same principles that orient this proposal should be
applied as appropriate within each region and program.
c) fourth objective: strategic linking
i. The building of a coalition implies linking diverse persons,
institutions, processes and initiatives that share common purposes.
This demands of us:
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open and democratic discussion of our objectives, strategies,
and policies;
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their formal adoption and broad dissemination among members
and contacts;
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permanent tracking of their application in campaigns,
statements, activities, and projects
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institutionalization of the review and evaluation processes.
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ii. Priority and greater attention should be given to fields of
action and types of activity according to:
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their greatest social impact (quantitatively and in terms of
quality of life)
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their potential for influence in the reorientation of policies
and the development of new instruments
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their capacity to foment linking, interaction, and synergetic
strengthening among the diverse programs, projects and bodies that
make up the operative structure of the Coalition.
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iii. Communication via a shared strategy should be given higher
priority over simply information sharing. This strategy-sharing
implies:
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coming to agreement on concepts and processes;
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giving priority to the “toward where" and the "how to” over
the "notify” and “quantify.” |
d) In relation to the fifth objective:
operative coordination:
i. Definition of mechanisms of coordination, interaction and
mutual support among the diverse bodies that make up the Coalition.
ii. Definition of terms of reference for all of the directive,
support and action bodies of our Coalition, including:
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objectives, general strategies and goals
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basic responsibilities, fields of action and operation
criteria
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accountability procedures
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follow up and evaluation criteria
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iii. Establishment of plans of action that include:
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objectives vision
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tasks to be carried out
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responsibilities ,
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timeframes for implementation revision and completion
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necessary resources (human, financial and material) and where
to obtain them. |
e) In relation to the sixth objective:
internal operation rules
i. Procedures for the nomination of candidates and the
designation or election of those responsible for directive, support
and executive positions must be properly adapted to the new
structure and organizational criteria.
ii. Definition of a minimum of conduct rules that guarantee fair
play among HIC entities, between these and their members, and among
members themselves to avoid:
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competition for resources and positions;
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incorrect use or lack of coordination of the relations with
other entities and with financial support agencies;
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incorrect use of HIC representation or stationary; undue claim
for credit for tasks completed; and improperly made individual
decisions on delicate issues that demand consultation.
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iii. Minimum regulation to avoid operative problems and
unnecessary costs such as:
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overlaps and duplication of efforts,
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misuse of institutional resources,
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unjustified or excessive travel costs, improper
representation, etc.
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4. Structure
4.1. Levels of operation
The new HIC structure distinguishes three levels of operation
among the different bodies that make up the Coalition.
The purpose of the Coalition is to support the social processes
that act in the habitat field. More than an organization that works
to the service of its members, the members are the ones who,
organized locally, nationally, regionally and internationally, aim
to serve the social sectors that suffer needs or violations of their
human rights in the habitat field.
For that reason, the base and the first level on which the new
structure is built is the operative level that links the territorial
and thematic bodies that work directly linked to the social
processes.
In a second level are located the support bodies, whose main task
is to manage the coordination among the diverse operational bodies.
The support bodies work for the mutual strengthening among the
operative groups, motivating them, promoting them before third
parties, facilitating and supporting their operation and
interaction, keeping them informed, helping them to overcome
conflicts that prevent them from reaching higher organizational
levels and to obtain greater strength to confront their challenges,
promoting solidarity in critical situations and, above all, helping
them, while respecting their autonomy, to work more effectively
within the shared objectives and strategies.
The support bodies are also guarantors of the fulfillment of the
strategies, plans of .action and programs agreed upon by the
steering bodies.
The third level is made up by the steering bodies, which direct
the collective process, developed by the Coalition at the global
level. The steering bodies help to give congruency, direction and
strength to the operative base, and to guarantee greater
effectiveness to an open and flexible structure oriented by
principles of autonomy, decentralization, respect for different
approaches and operating styles, respect for diversity and cultural
plurality, flexibility, adaptability, complexity, democratic
participation and creative freedom, a minimum of norms and
bureaucratic regulations and free flow of information.
The joint formulation of strategies and general and programmatic
plans of action, supported through a vision provided by the best
informed and most committed persons in the diverse fields of
activity of the Coalition, guarantees a strategic and democratic
steering of the Coalition. This responds to another set of
principles oriented to give coherence, consistency and, thus,
greater effectiveness to the international work of the Coalition. In
this regard stand out the principles of prudence, solidarity
building, efficiency, coresponsibility, accountability,
transparency, stability, equity, confidence, motivational and
committed leadership, and permanent revision and evaluation of the
activities and results and of the operative structure itself.
This dialectical interaction among the operative .and the
directive or steering levels .demands radical changes in the
selection criteria of the members of the Board to guarantee that
those who occupy a position in the Board represent the concrete work
developed by the Coalition in support of the social processes.
4.2. Bodies that integrate the HIC
structure
a) Operational level
- The Committees are bodies that develop the strategic programs
of the Coalition undertaking diverse activities within their
specific fields of action.
The Committees are formed by Coalition member organizations and
persons interested in actively contributing to the plan of action
developed by the Committee itself. The formal recognition of a
Committee is made by the Board once the group has complied with
the set of requirements that guarantee its solidness and
permanence its work is of interregional reach.
- The Working Groups develop activities focused on specific
themes, either in support of the established Committees, or in the
exploration of new areas of interest for the Coalition. The
Working Groups are formed by members of the Coalition interested
to work in specific themes. Their approval as HIC Working Groups
is granted by the Board based on the fulfillment of specific
criteria. Their work may be global or regional.
- The Regional Reference Centers are organizations that operate
regionally in the coordination and development of specific tasks
linked to the Committees and/or Working Groups. Their
establishment as such develops from the interest and capacity of a
member organization to support the development of a specific
program in its region.
b) Support Level
- The General Secretariat is responsible for the daily
management of the work of the Coalition and the general
coordination of its different bodies and activities. It is made up
by the General Secretary, named by the Board, and by a technical
and administrative support team.
- The Focal Points promote, manage and coordinate the whole of
activities in each of the approved regions, such as the general
tasks linked to the Committees and Working Groups.
The Focal Points are named by the Board from among the members of
the Coalition in each region, taking into account their capacity
and will to fulfill these tasks.
c) Steering bodies
- The General Assembly constitutes the highest directive body of
the Coalition. It is made up of all the member organizations,
represented by one person designated by each organization..
- The Board manages the business of the Coalition according to
the directions of the General Assembly. It is made up of the
President of the Coalition, a representative from each of the
approved regions with up to 100 members, or two delegates from
those regions with more than 100 members, one representative from
each of the approved Committees, delegates of the Women and
Shelter Network, two social movement delegates and, when
considered convenient, an associated member named by the Board.
- The Executive Committee provides orientation to the General
Secretariat between the meetings of the Board. The EC is made up
of the President, the Treasurer and the General Secretary himself.
- The Management Committee is responsible to assure follow-up to
the main decisions of the Board and to orient important decisions
that must be made between Board meetings. The Management Committee
is, in effect, an extended Executive Committee since it is made up
by the Executive Committee plus four members elected by and from
the Board and who represent four different programs and regions.
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